[Deptheads] Orccon Meeting Minutes
Strategicon Department Heads
deptheads at strategicon.net
Wed Jan 13 20:35:19 PST 2016
Sigh, yes you were. You were even in my notes.
Sorry David. Updated in the record.
Mike
On Wed, Jan 13, 2016 at 8:28 PM, Strategicon Department Heads <
deptheads at strategicon.net> wrote:
> Message From: David Holt drhgames at yahoo.com
>
> Its a minor point, but I was at the meeting. I sat in the back. I had a
> bowl of spaghetti and some salad. It was superb.
>
> David Holt drhgames at yahoo.com
>
>
>
> ------------------------------
> *From:* Strategicon Department Heads <deptheads at strategicon.net>
> *To:* "deptheads at strategicon.net" <deptheads at strategicon.net>
> *Sent:* Wednesday, January 13, 2016 8:19 PM
> *Subject:* [Deptheads] Orccon Meeting Minutes
>
> Ok all, Minutes below. Also available in Word if you want that.
>
> Strategicon Meeting 10 Jan 2016
> In attendance: John Paiva, Tim Keennon, Mike James, Fred Upton, Mei Dean
> Francis, Jim Sandoval, Chris Carlson (more or less), Chris and Danielle
> Suarez, Tracy and Mike Fryer, Jason DuVall, Polly Laylor
> Via Skype: Eric and (occasionally) Tanya Aldrich, Victor Bugg, Ryan
> McMullin, Shane Sauby, Jon Merrix
> A. Lunch – Had to be there for that one.
> B. Welcome and Announcements
> 1. We’re not moving – Still looking, but not moving. Yet.
> 2. Illness during downtime scuttled a few plans – Eric
> had surgery on his back and new birthing hips, something about his half an
> ass. Look, fill in any questions you have with your own punchline.
> C. Orccon
> 1. Budget – Have room, but don’t go crazy. Possible
> attendance hit due to El Nino.
> 2. Special Guests and Events – Most are already up on the
> site, just waiting for an updated John Wick bio. Any special events need to
> go to Eric and Mei, ASAP.
> 3. Publicity - Mei can write pitches for you if you want
> to hit up game companies and the like.
> a. Marketing Email #1 ASAP – Give Mei
> anything notable or she will once again be forced to make stuff up, which
> is retroactively binding.
> b. Art – Kevin Hill is the new art
> director. Any art requests go through Mei.
> c. Shirts – Done.
> d. Flyers - Have flyers, Mei is going to
> put on the Department Heads list (where it will probably sit until Eric
> approves it).
> 4. Department reports
> Dealers room: Sold out yet again.
> Reimbursements: It really helps everyone if the GMs know they have a
> payout event. Just sayin’.
> Video Games: Lots of new stuff coming out. Wants one of the new
> printers. Todd’s last con for a while.
> Registration: Get your badges in the system by January 25th at the
> latest, more info on this later.
> Open Gaming: Expect complaints about the space, but open RPGs can be sent
> to RPGHQ for unused tables.
> Library: BGG list matches Dave’s list, and just needs to be updated with
> whatever is new. Will make sure library folks check in with RPGHQ for
> unused space.
> Quartermaster: Would like a key card to the locking rooms on move in day.
> Couls also use an updated map. Need to figure out what isn’t used and can
> be tossed or stuff that can stay at storage facility.
> RPGs: Eric needs party games SV login info to be able to edit events. Will
> be in contact with John Wick for special events.
> Board Games: On a personal note, Shane is rather mushroom-like. Very busy,
> queue is cleared. Catan qualifiers again, Power Grid World Tour again, lots
> of Ticket to Ride events, and will check with Asmodee over the future of
> Catan events now that that they own the rights. Wants one of the new
> printers.
> Pathfinder: Wants one of the new printers, and the Pathfinder Card game
> now falls under Jon’s purview in the PFS structure.
> LARPs: Wyrd con is in September. Will be moving to occupy the space
> formerly used by Adventurers League. Looking to reach out to the Vampire
> LARPs after their latest shake-up.
> Lounge: Meet and Greet is Friday night. Hot food Saturday and Sunday, Taco
> night is Saturday.
> Adventurers League: Thanks for all the help pulling off possibly the
> second largest AL event in the world. Moving down stairs into the Lower
> Lobby and will need signage to reflect that.
> Suggestion Boxes: Boxes will be at Registration, RPGHQ, Library, Minis,
> Board Games, Dealers Room, Open Gaming (which will be taken with the
> supervisor so the piranha-like attendees won’t loot our supplies). Paiva
> will drop off the supplies, and from this con forward if your department is
> on the above list, you will store the box in your stuff from con to con.
> 5. Signage - Being worked on, have templates and a printer. Will number
> signs so we can track changes easier.
> 6. Website changes – Give Mei ability to add badges. Give John and Tracy
> the ability to edit badges. Update default rooms to new department areas.
> Update map.
> 7. Annual Awards et al – Polly will crunch the data by the end of the
> month.
> 8. Parking – Working on the adjacent buildings for close
> parking.
> 9. Rooms – Get room lists to Victor and Eric ASAP. You
> can change names later, but the room block needs to be finalized.
> 10. Hotel Relations – They are holding to the letter of
> the contract, so the outside food thing will continue to be an issue. Do
> not eat at HQs.
>
> 11. Hotel Layout Space – Adventurer’s League moves to
> Lower Lobby. Flea Market moves back up in the main foyer. Any special
> requests to Tim, he needs a good laugh.
> 12. Family Track - If you have anything family friendly,
> please consider putting it in the Family Area upstairs across from
> Collectibles. Bringing back Fuzzy Heroes.
> 13. Library – Will make a list of family friendly games
> available in the library to supplement the other helpful lists.
> D. Deadlines
> Mon, 1-11 Room lists to Victor B. and Eric A.
> Fri, 1-22 Event Submissions, Special Facility Requests
> due, Con Book Ads
> Sat, 1-23 Event Pre-reg turned on
> Mon, 1-25 Conbook proofs start, Badge list to Tracy
> Fri, 1-29* Hotel Reg
> Mon, 2-8 Con Pre-Reg turned off,Event Pre-Reg turned off
> E. 2016 Planning
> 1. Special Guest(s) – Victor has a list, but it is a
> secret. Also possibly adding Adventurer’s League Admin games.
> 2. Marketing – Won’t need more color ad space.
> 3. WonderCon + GAMA – No WonderCon this year. Victor will
> need your business cards to hand out at GAMA (Spoiler alert, you get
> business cards).
> F. Q & A
> Business Cards: Eric has the template and will be
> bringing you new spiffy cards with the spiffy new logo. If you need them
> sooner rather than at con, let him know and he can send you the file.
> Future Meetings: If you get the email about the meeting,
> you should be there or send someone in your place so we can browbeat you
> into stuff no one else wants to do. Worked good this time, but please RSVP
> so Eric doesn’t feed John for a week.
>
> Message From: Mike James minis.tyrant at gmail.com
>
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