[Deptheads] Orccon Meeting Minutes

Wed Jan 13 21:30:54 PST 2016

That's what you get for using Apple Meeting Notes....it's 95% right until you buy the upgrade.....

Sent via the Samsung GALAXY S®4, an AT&T 4G LTE smartphone

-------- Original message --------
From: Strategicon Department Heads <deptheads at strategicon.net> 
Date: 01/13/2016  8:35 PM  (GMT-08:00) 
To: deptheads at strategicon.net 
Subject: Re: [Deptheads] Orccon Meeting Minutes 

Sigh, yes you were. You were even in my notes.
Sorry David. Updated in the record.
Mike
On Wed, Jan 13, 2016 at 8:28 PM, Strategicon Department Heads <deptheads at strategicon.net> wrote:
Message From: David Holt  drhgames at yahoo.com

Its a minor point, but I was at the meeting.  I sat in the back.  I had a bowl of spaghetti and some salad.  It was superb. David Holt
 drhgames at yahoo.com

       From: Strategicon Department Heads <deptheads at strategicon.net>
 To: "deptheads at strategicon.net" <deptheads at strategicon.net> 
 Sent: Wednesday, January 13, 2016 8:19 PM
 Subject: [Deptheads] Orccon Meeting Minutes

Ok all, Minutes below. Also available in Word if you want that.
Strategicon Meeting 10 Jan 2016In attendance: John Paiva, Tim Keennon, Mike James, Fred Upton, Mei Dean Francis, Jim Sandoval, Chris Carlson (more or less), Chris and Danielle Suarez, Tracy and Mike Fryer, Jason DuVall, Polly LaylorVia Skype: Eric and (occasionally) Tanya Aldrich, Victor Bugg, Ryan McMullin, Shane Sauby, Jon MerrixA. Lunch – Had to be there for that one.B. Welcome and Announcements                1. We’re not moving – Still looking, but not moving. Yet.                2. Illness during downtime scuttled a few plans – Eric had surgery on his back and new birthing hips, something about his half an ass. Look, fill in any questions you have with your own punchline.C. Orccon                1. Budget – Have room, but don’t go crazy. Possible attendance hit due to El Nino.                2. Special Guests and Events – Most are already up on the site, just waiting for an updated John Wick bio. Any special events need to go to Eric and Mei, ASAP.                3. Publicity - Mei can write pitches for you if you want to hit up game companies and the like.                                a. Marketing Email #1 ASAP – Give Mei anything notable or she will once again be forced to make stuff up, which is retroactively binding.                                b. Art – Kevin Hill is the new art director. Any art requests go through Mei.                                 c. Shirts – Done.                                d. Flyers - Have flyers, Mei is going to put on the Department Heads list (where it will probably sit until Eric approves it).                4. Department reports Dealers room: Sold out yet again.Reimbursements: It really helps everyone if the GMs know they have a payout event. Just sayin’. Video Games: Lots of new stuff coming out. Wants one of the new printers. Todd’s last con for a while.Registration: Get your badges in the system by January 25th at the latest, more info on this later.Open Gaming: Expect complaints about the space, but open RPGs can be sent to RPGHQ for unused tables.Library: BGG list matches Dave’s list, and just needs to be updated with whatever is new. Will make sure library folks check in with RPGHQ for unused space.Quartermaster: Would like a key card to the locking rooms on move in day. Couls also use an updated map. Need to figure out what isn’t used and can be tossed or stuff that can stay at storage facility.RPGs: Eric needs party games SV login info to be able to edit events. Will be in contact with John Wick for special events.Board Games: On a personal note, Shane is rather mushroom-like. Very busy, queue is cleared. Catan qualifiers again, Power Grid World Tour again, lots of Ticket to Ride events, and will check with Asmodee over the future of Catan events now that that they own the rights. Wants one of the new printers.Pathfinder: Wants one of the new printers, and the Pathfinder Card game now falls under Jon’s purview in the PFS structure. LARPs: Wyrd con is in September. Will be moving to occupy the space formerly used by Adventurers League. Looking to reach out to the Vampire LARPs after their latest shake-up.Lounge: Meet and Greet is Friday night. Hot food Saturday and Sunday, Taco night is Saturday.Adventurers League: Thanks for all the help pulling off possibly the second largest AL event in the world. Moving down stairs into the Lower Lobby and will need signage to reflect that.Suggestion Boxes: Boxes will be at Registration, RPGHQ, Library, Minis, Board Games, Dealers Room, Open Gaming (which will be taken with the supervisor so the piranha-like attendees won’t loot our supplies). Paiva will drop off the supplies, and from this con forward if your department is on the above list, you will store the box in your stuff from con to con. 5. Signage - Being worked on, have templates and a printer. Will number signs so we can track changes easier.6. Website changes – Give Mei ability to add badges. Give John and Tracy the ability to edit badges. Update default rooms to new department areas. Update map.7. Annual Awards et al – Polly will crunch the data by the end of the month.                8. Parking – Working on the adjacent buildings for close parking.                9. Rooms – Get room lists to Victor and Eric ASAP. You can change names later, but the room block needs to be finalized.                10. Hotel Relations – They are holding to the letter of the contract, so the outside food thing will continue to be an issue. Do not eat at HQs.                 11. Hotel Layout Space – Adventurer’s League moves to Lower Lobby. Flea Market moves back up in the main foyer. Any special requests to Tim, he needs a good laugh.                12. Family Track - If you have anything family friendly, please consider putting it in the Family Area upstairs across from Collectibles. Bringing back Fuzzy Heroes.                13. Library – Will make a list of family friendly games available in the library to supplement the other helpful lists.D. Deadlines                Mon, 1-11 Room lists to Victor B. and Eric A.                Fri, 1-22 Event Submissions, Special Facility Requests due, Con Book Ads                Sat, 1-23 Event Pre-reg turned on                Mon, 1-25 Conbook proofs start, Badge list to Tracy                Fri, 1-29* Hotel Reg                Mon, 2-8 Con Pre-Reg turned off,Event Pre-Reg turned offE. 2016 Planning                1. Special Guest(s) – Victor has a list, but it is a secret. Also possibly adding Adventurer’s League Admin games.                2. Marketing – Won’t need more color ad space.                3. WonderCon + GAMA – No WonderCon this year. Victor will need your business cards to hand out at GAMA (Spoiler alert, you get business cards).F. Q & A                Business Cards: Eric has the template and will be bringing you new spiffy cards with the spiffy new logo. If you need them sooner rather than at con, let him know and he can send you the file.                Future Meetings: If you get the email about the meeting, you should be there or send someone in your place so we can browbeat you into stuff no one else wants to do. Worked good this time, but please RSVP so Eric doesn’t feed John for a week. 
Message From: Mike James  minis.tyrant at gmail.com

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