[Deptheads] Feedback on Events Form

[Strategicon Department Heads]

Thank you, Tara.

1. Malibu Gardens added. Please send me a list of Gardens, Courtyards, and 310 rooms so I can add. To everyone, if a space we use is missing send it to me.

2. Discussing with Eric A. I agree for clarification purposes, just not sure how to abbreviate it, we usually have a 5 char limit in displaying some places.

3. In order to fit in our current width limits, I had to move them. I can probably put the radio buttons where the dropdown list is now, but until I clean out the Wordpress formatting to a point I can adjust the margins, that would be the best I can do.

4. Appears to be mostly LARP specific and can be listed in the notes. But we can work on these possibilities for actual fields once the basics are stable. I’m all for improving everyone’s experience, I just have to prioritize my battles. :)

5. Sounds like this is more important than #4. I might be able to add the pre-reg list to the account GM list. Confused, on the Event Pre-Reg first page at the bottom, there is a list of all the events the “account” has submitted. (Seems I need to fix the status.) I could add the list, probably like the description on the Events page. Might even be able to set this up before the con, though not likely before pre-reg is turned on. [For other departments, be aware, this method will only work if the gm created the event in their account. I have plans to give admins the ability to change this, but right now I’d have to do it manually.]

5. As for mailing the list, I’m not very up on anonymous emails, so I’ll have to look into it, possibly for Orccon.

Tanya

> On Aug 3, 2019, at 3:48 AM, Strategicon Department Heads <deptheads at strategicon.net> wrote:
> 
> Message From: Tara Leederman  taleederman at gmail.com <mailto:taleederman at gmail.com>
> Hi everyone! This email is mostly for Tanya, but as events are approved over the next week, you might notice some of the same stuff and agree/disagree.
>  
> I’ve done most of my LARP event approving and badge-making for Gateway and hence spent a lot of time on the Event form today, and now have some feedback about how it currently affects my workflow.
>  
> Rooms: Love that I can select Bel Air and Carmel, but I would very much like for the Malibu Gardens at least to be included in the drop-down (and the other gardens/courtyards would be excellent additions too). The primary reason is that some folks might like to suggest the outdoor space, and players might like to *know* that they are signing up for an outdoor event, for planning and safety reasons. Particularly, since I have boffers signing up, I’d like them to be able to request the space if it’s appropriate to their game. The 310- rooms can stay off the list, but I will continue to offer them to other departments as overflow for small games, especially RPGs.
> The Roleplaying/LARP split: I think I specifically pushed back on RPGs being listed as “Roleplaying,” and Jim and I agreed that the split should be “Tabletop RPG” and “LARP.” There’s a certain weird and absurd indignity to cross-listing LARPs with Roleplaying, and I worry that games that should be with us might end up over in Roleplaying because newer GMs don’t realize Jim’s is the Tabletop RPG department.
> Scheduling: I miss the little bubbles next to GMs’ ranked time preferences, where I could just select the one I was going with. It saved time. 
> Things I would like: I’d love a space for the names and emails of co-GMs, so I don’t have to chase after folks and they know they need to submit them. I would, in fact, love for there to be a special form for all LARP submissions where I can ask a number of additional questions (costumes, time period, genre, NPC needs, set-up needs, AV equipment needs, specifics about space needs, stuff about release forms, combat information… the list goes on), so let me know if we can get that off the ground some day. 
> Even more stuff I would like: I’d love for the GMs to be able to see their pre-regs and send them messages before con, so they can engage their players and start pre-casting their games. This is standard practice at other conventions and rather necessary for certain LARPs, and not having it makes our department seem sorta unwoke. Also I’m tired of GMs asking me about their pre-reg numbers. I’m not asking for the system to give people the emails of others—just a message system of some kind. 
>  
> I generally like the cross-listing and hosting thing; that’s looking good. The conbook entry form is also way better and I like the hard limitations it imposes. The form is generally less frustrating this iteration as a result. Thanks!
>  
> Best,
>  
> Tara
>  
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