[Deptheads] Meeting Minutes 01-13-19

[Strategicon Department Heads]

Ummm...I think I saw a typo. Under Section 6 it says "Shane had a good idea..." 


Lead not the narrow-minded into temptation....Evil 3:16


-------- Original message --------
From: Strategicon Department Heads <deptheads at strategicon.net> 
Date: 01/16/2019  8:11 PM  (GMT-08:00) 
To: deptheads at strategicon.net 
Subject: [Deptheads] Meeting Minutes 01-13-19 

Hey folks, 
Here are the minutes from the meeting. If you want them in another format, please let me know.
Strategicon Meeting
Minutes 13 Jan 2019

In Person: Mike James, Melissa and Brandon Weiss

Via Skype: Eric Aldrich, Victor Bugg, Jim Sandoval, Tracy
and Mike Fryer, Jon Merriex, Tara Leederman, David Holt, Shane Sauby, Jason
DuVall, William Hillstrom 

A. Lunch – Again, this should be brunch. Brunch makes it ok
to drink at breakfast. 

B. Welcome and Announcements – Victor is Strategicon Fantasy
Football champion. 

C. Orccon

               1.
Budget – Chris wasn’t here to tell Eric not to say it, so we have some room if
you need something. Per usual, get an OK.

               2.
Special Guests and Events – Brandon Carrion and Mike Nystul. Get special events
to Tanya, preferably with a picture and short description. Having 2 boffer
showcases, Power Grid world tour returns, Catan Qualifier. Discussion about
maybe having an escape room in the future.

               3.
Publicity – Have a twitter guy for con. 

                              a.
Marketing Email #1 – Send noteworthy events to Eric Downing at luckyguyca at yahoo.com
ASAP. 

                              b.
Art – On the way, and on theme too. 

                              c.
Shirts – Coming, slightly different graphic on the generic yearly tie-die. 

               4.
Department reports – 

                              a.
RPGs – Setting up a room for Actual Play live streams. Will be starting a
YouTube channel for video content. 

                              b.
PFS – Not sending designers until later this year, but is still sending
someone. Details coming. 

                              c.
Family – Needs volunteers for HQ. 

                              d.
Video Games – Fortnight and Smash Brothers are the big upcoming tourneys. Might
need to get more room in the near future, needs volunteers. 

                              e.
Boardgames – Schedule full and ontime.

                              f.
LARPs – 2 boffers, one for kids so they don’t beat the crap out of the adults.
Sounds like we need adults not afraid to put those young punks in their place,
something not likely allowed by our insurance. 

                              g.
Registration – Upgrading software beforehand, so as not to court drama like at
Gateway. Get your lists in, you wouldn’t like Tracy when she is angry.

                              h.
Dealers Room – Sold out. 

                              i.
Library – Looking for partner/possible replacement. Could always use volunteers
on Monday. 

                              j.
Minis – Expanding the hobby section by having dedicated paint classes by a
group of professional painters in the dealer room. 

                              

               5.
Signage – If you need something, let Jim and Mike know. If you know how to get
people to read signs, let everyone know. 

               6.
Website notes and updates – Paypal fixed, and our site is now HTTPS. Still need
department descriptions, need error checking on the site. Shane had a good idea
about email blasts to Gm and/or attendees about relevant info. 

               7.
Annual Awards – Get info in, results being compiled now. 

               8.
Parking – The three words that best describe parking is as follows: Stink,
Stank, Stunk. Lot C is still down almost 2000 spots, the replacement garage
wont be ready until 2021. 

               9. Rooms
– Not sold out yet, but hotel is nearing capacity. Get room list changes to
Victor ASAP.

               10.
Hotel Stuff – Uptick in outside food. Keep an eye on it, 

               11.
Hotel Layout Space – Get special requests to Mike James ASAP. 

               12.
Logistics – If you need something, let Mike James know, as is, Library needs
totes, LARPs needs lights. 

               13.
Business Cards and Phone Numbers – If you need cards, let Eric know. If you
think you need a voicemail box, let Eric know. 

               14.
Documentation – Looking to have a list of things we do incase we need to cover
for illness or other unforeseen emergency.

               15.
Switch to Discord – Link to server sent out. Potentially using it individual
departments for their communities in addition to department  head type stuff. 

D. Deadlines

               Fri,
1-11 Board Games submissions

               Mon,
1-14 Room lists to Victor B. and Eric A.

               Wed,
1-16 Special Facility Requests due

               Fri,
1-25 Event Submissions

                         Con Book Ads

               Sat, 1-26
Event Pre-reg turned on

               Mon,
1-28 Conbook proofs start

                         Badge list to Tracy

               Fri,
2-1* Hotel Reg

               Mon,
2-11 Con Pre-Reg turned off

                 Event
Pre-Reg turned off

E. 2019 Planning

               1.
Special Guest(s) – Get any requests to Victor.

               2.
Marketing – Working on getting ahead with the art. Keep Eric D in the loop, he
isn’t psychic either. 

               3. Other
Cons – If you know of any cons looking to cross promote, spread the word. 

F. Q & A

How can the Chargers suck so bad? Not really relevant to
Strategicon, but still. Those 14 garbage time points don’t count either. 
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