[Deptheads] Meeting Minutes 01-13-19
Strategicon Department Heads
deptheads at strategicon.net
Fri Jan 18 12:16:31 PST 2019
When it comes to the website in particular, Shane has been a great help in hashing out solutions. Some of which have helped other departments too.
Tanya
> On Jan 16, 2019, at 10:20 PM, Strategicon Department Heads <deptheads at strategicon.net> wrote:
>
> Message From: John Paiva evil5757 at aol.com
> Ummm...I think I saw a typo. Under Section 6 it says "Shane had a good idea..."
>
>
>
> Lead not the narrow-minded into temptation....Evil 3:16
>
>
>
> -------- Original message --------
> From: Strategicon Department Heads <deptheads at strategicon.net>
> Date: 01/16/2019 8:11 PM (GMT-08:00)
> To: deptheads at strategicon.net
> Subject: [Deptheads] Meeting Minutes 01-13-19
>
> Hey folks,
>
> Here are the minutes from the meeting. If you want them in another format, please let me know.
>
> Strategicon Meeting Minutes 13 Jan 2019
>
> In Person: Mike James, Melissa and Brandon Weiss
>
> Via Skype: Eric Aldrich, Victor Bugg, Jim Sandoval, Tracy and Mike Fryer, Jon Merriex, Tara Leederman, David Holt, Shane Sauby, Jason DuVall, William Hillstrom
>
> A. Lunch – Again, this should be brunch. Brunch makes it ok to drink at breakfast.
>
> B. Welcome and Announcements – Victor is Strategicon Fantasy Football champion.
>
> C. Orccon
>
> 1. Budget – Chris wasn’t here to tell Eric not to say it, so we have some room if you need something. Per usual, get an OK.
>
> 2. Special Guests and Events – Brandon Carrion and Mike Nystul. Get special events to Tanya, preferably with a picture and short description. Having 2 boffer showcases, Power Grid world tour returns, Catan Qualifier. Discussion about maybe having an escape room in the future.
>
> 3. Publicity – Have a twitter guy for con.
>
> a. Marketing Email #1 – Send noteworthy events to Eric Downing at luckyguyca at yahoo.com <mailto:luckyguyca at yahoo.com> ASAP.
>
> b. Art – On the way, and on theme too.
>
> c. Shirts – Coming, slightly different graphic on the generic yearly tie-die.
>
> 4. Department reports –
>
> a. RPGs – Setting up a room for Actual Play live streams. Will be starting a YouTube channel for video content.
>
> b. PFS – Not sending designers until later this year, but is still sending someone. Details coming.
>
> c. Family – Needs volunteers for HQ.
>
> d. Video Games – Fortnight and Smash Brothers are the big upcoming tourneys. Might need to get more room in the near future, needs volunteers.
>
> e. Boardgames – Schedule full and ontime.
>
> f. LARPs – 2 boffers, one for kids so they don’t beat the crap out of the adults. Sounds like we need adults not afraid to put those young punks in their place, something not likely allowed by our insurance.
>
> g. Registration – Upgrading software beforehand, so as not to court drama like at Gateway. Get your lists in, you wouldn’t like Tracy when she is angry.
>
> h. Dealers Room – Sold out.
>
> i. Library – Looking for partner/possible replacement. Could always use volunteers on Monday.
>
> j. Minis – Expanding the hobby section by having dedicated paint classes by a group of professional painters in the dealer room.
>
>
> 5. Signage – If you need something, let Jim and Mike know. If you know how to get people to read signs, let everyone know.
>
> 6. Website notes and updates – Paypal fixed, and our site is now HTTPS. Still need department descriptions, need error checking on the site. Shane had a good idea about email blasts to Gm and/or attendees about relevant info.
>
> 7. Annual Awards – Get info in, results being compiled now.
>
> 8. Parking – The three words that best describe parking is as follows: Stink, Stank, Stunk. Lot C is still down almost 2000 spots, the replacement garage wont be ready until 2021.
>
> 9. Rooms – Not sold out yet, but hotel is nearing capacity. Get room list changes to Victor ASAP.
>
> 10. Hotel Stuff – Uptick in outside food. Keep an eye on it,
>
> 11. Hotel Layout Space – Get special requests to Mike James ASAP.
>
> 12. Logistics – If you need something, let Mike James know, as is, Library needs totes, LARPs needs lights.
>
> 13. Business Cards and Phone Numbers – If you need cards, let Eric know. If you think you need a voicemail box, let Eric know.
>
> 14. Documentation – Looking to have a list of things we do incase we need to cover for illness or other unforeseen emergency.
>
> 15. Switch to Discord – Link to server sent out. Potentially using it individual departments for their communities in addition to department head type stuff.
>
> D. Deadlines
>
> Fri, 1-11 Board Games submissions
>
> Mon, 1-14 Room lists to Victor B. and Eric A.
>
> Wed, 1-16 Special Facility Requests due
>
> Fri, 1-25 Event Submissions
>
> Con Book Ads
>
> Sat, 1-26 Event Pre-reg turned on
>
> Mon, 1-28 Conbook proofs start
>
> Badge list to Tracy
>
> Fri, 2-1* Hotel Reg
>
> Mon, 2-11 Con Pre-Reg turned off
>
> Event Pre-Reg turned off
>
> E. 2019 Planning
>
> 1. Special Guest(s) – Get any requests to Victor.
>
> 2. Marketing – Working on getting ahead with the art. Keep Eric D in the loop, he isn’t psychic either.
>
> 3. Other Cons – If you know of any cons looking to cross promote, spread the word.
>
> F. Q & A
>
> How can the Chargers suck so bad? Not really relevant to Strategicon, but still. Those 14 garbage time points don’t count either.
>
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