[Deptheads] Meeting Minutes 01-13-19
Strategicon Department Heads
deptheads at strategicon.net
Fri Jan 18 16:54:01 PST 2019
Not to mention the pool noodles. Best idea ever.
On Fri, Jan 18, 2019 at 12:16 PM Strategicon Department Heads <
deptheads at strategicon.net> wrote:
> Message From: Tanya Aldrich taldrich at strategicon.net
> When it comes to the website in particular, Shane has been a great help in
> hashing out solutions. Some of which have helped other departments too.
>
> Tanya
>
> On Jan 16, 2019, at 10:20 PM, Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
> Message From: John Paiva evil5757 at aol.com
> Ummm...I think I saw a typo. Under Section 6 it says "Shane had a good
> idea..."
>
>
>
> Lead not the narrow-minded into temptation....Evil 3:16
>
>
>
> -------- Original message --------
> From: Strategicon Department Heads <deptheads at strategicon.net>
> Date: 01/16/2019 8:11 PM (GMT-08:00)
> To: deptheads at strategicon.net
> Subject: [Deptheads] Meeting Minutes 01-13-19
>
> Hey folks,
>
> Here are the minutes from the meeting. If you want them in another format,
> please let me know.
>
> Strategicon Meeting Minutes 13 Jan 2019
>
> In Person: Mike James, Melissa and Brandon Weiss
>
> Via Skype: Eric Aldrich, Victor Bugg, Jim Sandoval, Tracy and Mike Fryer,
> Jon Merriex, Tara Leederman, David Holt, Shane Sauby, Jason DuVall, William
> Hillstrom
>
> A. Lunch – Again, this should be brunch. Brunch makes it ok to drink at
> breakfast.
>
> B. Welcome and Announcements – Victor is Strategicon Fantasy Football
> champion.
>
> C. Orccon
>
> 1. Budget – Chris wasn’t here to tell Eric not to say it,
> so we have some room if you need something. Per usual, get an OK.
>
> 2. Special Guests and Events – Brandon Carrion and Mike
> Nystul. Get special events to Tanya, preferably with a picture and short
> description. Having 2 boffer showcases, Power Grid world tour returns,
> Catan Qualifier. Discussion about maybe having an escape room in the future.
>
> 3. Publicity – Have a twitter guy for con.
>
> a. Marketing Email #1 – Send noteworthy
> events to Eric Downing at luckyguyca at yahoo.com ASAP.
>
> b. Art – On the way, and on theme too.
>
> c. Shirts – Coming, slightly different
> graphic on the generic yearly tie-die.
>
> 4. Department reports –
>
> a. RPGs – Setting up a room for Actual Play
> live streams. Will be starting a YouTube channel for video content.
>
> b. PFS – Not sending designers until later
> this year, but is still sending someone. Details coming.
>
> c. Family – Needs volunteers for HQ.
>
> d. Video Games – Fortnight and Smash
> Brothers are the big upcoming tourneys. Might need to get more room in the
> near future, needs volunteers.
>
> e. Boardgames – Schedule full and ontime.
>
> f. LARPs – 2 boffers, one for kids so they
> don’t beat the crap out of the adults. Sounds like we need adults not
> afraid to put those young punks in their place, something not likely
> allowed by our insurance.
>
> g. Registration – Upgrading software
> beforehand, so as not to court drama like at Gateway. Get your lists in,
> you wouldn’t like Tracy when she is angry.
>
> h. Dealers Room – Sold out.
>
> i. Library – Looking for partner/possible
> replacement. Could always use volunteers on Monday.
>
> j. Minis – Expanding the hobby section by
> having dedicated paint classes by a group of professional painters in the
> dealer room.
>
>
> 5. Signage – If you need something, let Jim and Mike know.
> If you know how to get people to read signs, let everyone know.
>
> 6. Website notes and updates – Paypal fixed, and our site
> is now HTTPS. Still need department descriptions, need error checking on
> the site. Shane had a good idea about email blasts to Gm and/or attendees
> about relevant info.
>
> 7. Annual Awards – Get info in, results being compiled now.
>
> 8. Parking – The three words that best describe parking is
> as follows: Stink, Stank, Stunk. Lot C is still down almost 2000 spots, the
> replacement garage wont be ready until 2021.
>
> 9. Rooms – Not sold out yet, but hotel is nearing capacity.
> Get room list changes to Victor ASAP.
>
> 10. Hotel Stuff – Uptick in outside food. Keep an eye on
> it,
>
> 11. Hotel Layout Space – Get special requests to Mike James
> ASAP.
>
> 12. Logistics – If you need something, let Mike James know,
> as is, Library needs totes, LARPs needs lights.
>
> 13. Business Cards and Phone Numbers – If you need cards,
> let Eric know. If you think you need a voicemail box, let Eric know.
>
> 14. Documentation – Looking to have a list of things we do
> incase we need to cover for illness or other unforeseen emergency.
>
> 15. Switch to Discord – Link to server sent out.
> Potentially using it individual departments for their communities in
> addition to department head type stuff.
>
> D. Deadlines
>
> Fri, 1-11 Board Games submissions
>
> Mon, 1-14 Room lists to Victor B. and Eric A.
>
> Wed, 1-16 Special Facility Requests due
>
> Fri, 1-25 Event Submissions
>
> Con Book Ads
>
> Sat, 1-26 Event Pre-reg turned on
>
> Mon, 1-28 Conbook proofs start
>
> Badge list to Tracy
>
> Fri, 2-1* Hotel Reg
>
> Mon, 2-11 Con Pre-Reg turned off
>
> Event Pre-Reg turned off
>
> E. 2019 Planning
>
> 1. Special Guest(s) – Get any requests to Victor.
>
> 2. Marketing – Working on getting ahead with the art. Keep
> Eric D in the loop, he isn’t psychic either.
>
> 3. Other Cons – If you know of any cons looking to cross
> promote, spread the word.
>
> F. Q & A
>
> How can the Chargers suck so bad? Not really relevant to Strategicon, but
> still. Those 14 garbage time points don’t count either.
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