[Deptheads] Meeting Minutes 01-13-19
Strategicon Department Heads
deptheads at strategicon.net
Fri Jan 18 17:34:16 PST 2019
Is that anything like billiard bucatini?
On Fri, Jan 18, 2019 at 4:54 PM Strategicon Department Heads <
deptheads at strategicon.net> wrote:
> Message From: Mike James minis.tyrant at gmail.com
> Not to mention the pool noodles. Best idea ever.
>
> On Fri, Jan 18, 2019 at 12:16 PM Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
>> Message From: Tanya Aldrich taldrich at strategicon.net
>> When it comes to the website in particular, Shane has been a great help
>> in hashing out solutions. Some of which have helped other departments too.
>>
>> Tanya
>>
>> On Jan 16, 2019, at 10:20 PM, Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>>
>> Message From: John Paiva evil5757 at aol.com
>> Ummm...I think I saw a typo. Under Section 6 it says "Shane had a good
>> idea..."
>>
>>
>>
>> Lead not the narrow-minded into temptation....Evil 3:16
>>
>>
>>
>> -------- Original message --------
>> From: Strategicon Department Heads <deptheads at strategicon.net>
>> Date: 01/16/2019 8:11 PM (GMT-08:00)
>> To: deptheads at strategicon.net
>> Subject: [Deptheads] Meeting Minutes 01-13-19
>>
>> Hey folks,
>>
>> Here are the minutes from the meeting. If you want them in another
>> format, please let me know.
>>
>> Strategicon Meeting Minutes 13 Jan 2019
>>
>> In Person: Mike James, Melissa and Brandon Weiss
>>
>> Via Skype: Eric Aldrich, Victor Bugg, Jim Sandoval, Tracy and Mike Fryer,
>> Jon Merriex, Tara Leederman, David Holt, Shane Sauby, Jason DuVall, William
>> Hillstrom
>>
>> A. Lunch – Again, this should be brunch. Brunch makes it ok to drink at
>> breakfast.
>>
>> B. Welcome and Announcements – Victor is Strategicon Fantasy Football
>> champion.
>>
>> C. Orccon
>>
>> 1. Budget – Chris wasn’t here to tell Eric not to say it,
>> so we have some room if you need something. Per usual, get an OK.
>>
>> 2. Special Guests and Events – Brandon Carrion and Mike
>> Nystul. Get special events to Tanya, preferably with a picture and short
>> description. Having 2 boffer showcases, Power Grid world tour returns,
>> Catan Qualifier. Discussion about maybe having an escape room in the future.
>>
>> 3. Publicity – Have a twitter guy for con.
>>
>> a. Marketing Email #1 – Send noteworthy
>> events to Eric Downing at luckyguyca at yahoo.com ASAP.
>>
>> b. Art – On the way, and on theme too.
>>
>> c. Shirts – Coming, slightly different
>> graphic on the generic yearly tie-die.
>>
>> 4. Department reports –
>>
>> a. RPGs – Setting up a room for Actual Play
>> live streams. Will be starting a YouTube channel for video content.
>>
>> b. PFS – Not sending designers until later
>> this year, but is still sending someone. Details coming.
>>
>> c. Family – Needs volunteers for HQ.
>>
>> d. Video Games – Fortnight and Smash
>> Brothers are the big upcoming tourneys. Might need to get more room in the
>> near future, needs volunteers.
>>
>> e. Boardgames – Schedule full and ontime.
>>
>> f. LARPs – 2 boffers, one for kids so they
>> don’t beat the crap out of the adults. Sounds like we need adults not
>> afraid to put those young punks in their place, something not likely
>> allowed by our insurance.
>>
>> g. Registration – Upgrading software
>> beforehand, so as not to court drama like at Gateway. Get your lists in,
>> you wouldn’t like Tracy when she is angry.
>>
>> h. Dealers Room – Sold out.
>>
>> i. Library – Looking for partner/possible
>> replacement. Could always use volunteers on Monday.
>>
>> j. Minis – Expanding the hobby section by
>> having dedicated paint classes by a group of professional painters in the
>> dealer room.
>>
>>
>> 5. Signage – If you need something, let Jim and Mike know.
>> If you know how to get people to read signs, let everyone know.
>>
>> 6. Website notes and updates – Paypal fixed, and our site
>> is now HTTPS. Still need department descriptions, need error checking on
>> the site. Shane had a good idea about email blasts to Gm and/or attendees
>> about relevant info.
>>
>> 7. Annual Awards – Get info in, results being compiled
>> now.
>>
>> 8. Parking – The three words that best describe parking is
>> as follows: Stink, Stank, Stunk. Lot C is still down almost 2000 spots, the
>> replacement garage wont be ready until 2021.
>>
>> 9. Rooms – Not sold out yet, but hotel is nearing
>> capacity. Get room list changes to Victor ASAP.
>>
>> 10. Hotel Stuff – Uptick in outside food. Keep an eye on
>> it,
>>
>> 11. Hotel Layout Space – Get special requests to Mike
>> James ASAP.
>>
>> 12. Logistics – If you need something, let Mike James
>> know, as is, Library needs totes, LARPs needs lights.
>>
>> 13. Business Cards and Phone Numbers – If you need cards,
>> let Eric know. If you think you need a voicemail box, let Eric know.
>>
>> 14. Documentation – Looking to have a list of things we do
>> incase we need to cover for illness or other unforeseen emergency.
>>
>> 15. Switch to Discord – Link to server sent out.
>> Potentially using it individual departments for their communities in
>> addition to department head type stuff.
>>
>> D. Deadlines
>>
>> Fri, 1-11 Board Games submissions
>>
>> Mon, 1-14 Room lists to Victor B. and Eric A.
>>
>> Wed, 1-16 Special Facility Requests due
>>
>> Fri, 1-25 Event Submissions
>>
>> Con Book Ads
>>
>> Sat, 1-26 Event Pre-reg turned on
>>
>> Mon, 1-28 Conbook proofs start
>>
>> Badge list to Tracy
>>
>> Fri, 2-1* Hotel Reg
>>
>> Mon, 2-11 Con Pre-Reg turned off
>>
>> Event Pre-Reg turned off
>>
>> E. 2019 Planning
>>
>> 1. Special Guest(s) – Get any requests to Victor.
>>
>> 2. Marketing – Working on getting ahead with the art. Keep
>> Eric D in the loop, he isn’t psychic either.
>>
>> 3. Other Cons – If you know of any cons looking to cross
>> promote, spread the word.
>>
>> F. Q & A
>>
>> How can the Chargers suck so bad? Not really relevant to Strategicon, but
>> still. Those 14 garbage time points don’t count either.
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--
"Would you like another drink, sir?" asked the bartender.
"I think not," replied Descartes, and promptly vanished.
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