[Deptheads] Event Group, Type, and Host clarifications

[Strategicon Department Heads]

Sounds great, and the categories make total sense to me. Should make it
easier for people to cross-index and find stuff they're looking for from
different departments all at the same time. Good for cross-pollination.

Tara

On Fri, Aug 28, 2020 at 3:38 PM Strategicon Department Heads <
deptheads at strategicon.net> wrote:

> Message From: Tanya Aldrich  taldrich at strategicon.net
> Hi All,
>
> As our group gets more complex, things have gotten a little muddy on the
> website, which is run by what I’m loosely terming, the system.
>
> First, departments are defined in the system as *groups*.
> Most departments have a definitive leadership, a few, like General, fall
> to Mike (Event Manager) and Eric (Con Manager).
>
> All departments recognized by the system so far are capable of being
> *hosts*.
> Obviously, Marketing is a department, but so far, I haven’t heard a need
> for it to be a host, and for one offs, it would default to general.
>
> Not all departments are *event types*.
> It just so happens that for years our departments/groups in the system
> correlated to Game/Event Types. And, at the time there was no reason to
> worry about the sub-groups being their own type, such as Pathfinder Society.
>
> But now the system is switching over to differentiating between *event
> types* and *hosts*. Sub-groups and non-game-type groups will only be
> hosts at Orccon 2021. The search function is now recognizing the
> difference. For now, a recognized department will be either an event type
> or a host type in the search. If we get a lot of requests for searching on
> event types as hosts, I’ll add it.
>
> To this end, these groups will only be searchable as hosts.
> Adventurers League
> Pathfinder Society
> Indie New Games
> Play To Win
> Family Area
>
> These groups should have an *event type* as the *primary type*. For
> Gateway 2020, these groups can remain as *secondary types*, if you wish,
> but as long your group is the host, it will say “Hosted by …” in the event
> list and you will remain controller of the event for editing and sign-ups.
>
> As we continue to separate *event types* and *hosts,* the secondary type
> will no longer allow these host only types. By that point, GMs will have
> the option to select one of these as a host. Everyone with admin access
> should already have this ability and more.
>
> Hope this helps clear some things up.
>
> Now to migrate the new search code to the sign-up page that everyone has
> been clamoring for for ages.
>
> Tanya
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