[Deptheads] Event Group, Type, and Host clarifications

[Strategicon Department Heads]

That sounds great! You guys are rocking it!

On Fri, Aug 28, 2020, 4:43 PM Strategicon Department Heads <
deptheads at strategicon.net> wrote:

> Message From: Tara Leederman  taleederman at gmail.com
> Sounds great, and the categories make total sense to me. Should make it
> easier for people to cross-index and find stuff they're looking for from
> different departments all at the same time. Good for cross-pollination.
>
> Tara
>
> On Fri, Aug 28, 2020 at 3:38 PM Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
>> Message From: Tanya Aldrich  taldrich at strategicon.net
>> Hi All,
>>
>> As our group gets more complex, things have gotten a little muddy on the
>> website, which is run by what I’m loosely terming, the system.
>>
>> First, departments are defined in the system as *groups*.
>> Most departments have a definitive leadership, a few, like General, fall
>> to Mike (Event Manager) and Eric (Con Manager).
>>
>> All departments recognized by the system so far are capable of being
>> *hosts*.
>> Obviously, Marketing is a department, but so far, I haven’t heard a need
>> for it to be a host, and for one offs, it would default to general.
>>
>> Not all departments are *event types*.
>> It just so happens that for years our departments/groups in the system
>> correlated to Game/Event Types. And, at the time there was no reason to
>> worry about the sub-groups being their own type, such as Pathfinder Society.
>>
>> But now the system is switching over to differentiating between *event
>> types* and *hosts*. Sub-groups and non-game-type groups will only be
>> hosts at Orccon 2021. The search function is now recognizing the
>> difference. For now, a recognized department will be either an event type
>> or a host type in the search. If we get a lot of requests for searching on
>> event types as hosts, I’ll add it.
>>
>> To this end, these groups will only be searchable as hosts.
>> Adventurers League
>> Pathfinder Society
>> Indie New Games
>> Play To Win
>> Family Area
>>
>> These groups should have an *event type* as the *primary type*. For
>> Gateway 2020, these groups can remain as *secondary types*, if you wish,
>> but as long your group is the host, it will say “Hosted by …” in the event
>> list and you will remain controller of the event for editing and sign-ups.
>>
>> As we continue to separate *event types* and *hosts,* the secondary type
>> will no longer allow these host only types. By that point, GMs will have
>> the option to select one of these as a host. Everyone with admin access
>> should already have this ability and more.
>>
>> Hope this helps clear some things up.
>>
>> Now to migrate the new search code to the sign-up page that everyone has
>> been clamoring for for ages.
>>
>> Tanya
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