[Deptheads] Meeting this Sunday?

Sun May 31 19:00:44 PDT 2020

Hello,

Following up on a few of these:

2a: I'd like to add a per-event page with buttons to register for each
active badge; there's re-arranging of code we'd need to do first to do that
cleanly, but it would be helpful for both this and notifications.

4: I'd like to cover both this and 8 with a discord bot; I have a few ideas
around that would need to work. It would require a moderate amount of
automation and, critically, ensuring that we have a 1:1 mapping between
badges and discord users. Malakai and I talked about how to do that this
afternoon, and I have specific followup items there.

6: Can someone send me a (possibly expired) tabletopia event link so I can
stare at it and mutter curses until I know how to fix this? I've never used
it, but fundamentally URLs are URLs and this should work.

7: Emails now go to the GM as well.

9: I'm not immediately sure how to do this and would want feedback from
other department heads before doing this (because it might be a lot of
email for some departments).

10: I've heard this from several people; we might want to make this an
option for each department (or, just, turn it on in general).

11: Scripting Facebook posts isn't in my wheelhouse either; for virtual
con, I'm hoping we can do enough with discord bots to cover the need.

Regards,
Rob

On Sun, May 31, 2020 at 4:05 PM Strategicon Department Heads <
deptheads at strategicon.net> wrote:

> Message From: Tanya Aldrich  taldrich at strategicon.net
> Hi Angelica,
>
> Let me know if I missed anything. :)
>
> #1. Somehow Run an Event is doing this, it shouldn’t and it will be looked
> into. Not aware of any others. Admin pages don’t count. Please correct me
> if I’m wrong.
>
> #2. Lists multiple items. I’ll try to cover them in order.
> a) Here’s the problem with showing events before selecting a badge.
> Accounts can have multiple badges. I’m open to suggestions, but the system
> has to know which badge. I hesitate to have two different formats, one for
> one badge in account and one for multiple. That could cause even more
> confusion.
>
> b) Ah, the filtering request. I would love to add that feature. Until a
> few other things get done it’s way too much work. (For those curious, the
> pre-reg data is in both badge and event. We need to make it it’s own table,
> so it will be easier to find conflicts, even when the conflicting event is
> being filtered out. This is on the list for the pre-reg revamping.)
>
> c) Clearer Host Labelling. Yep, I’ve noticed that isn’t quite working.
> Will fix at some point before con.
>
> #3. No problem. Love the idea.
>
> #4. Depends on how far we get with automation. I’m willing to send out an
> email with a detailed list of all events people are signed up for an hour
> before the con starts. I can also put more complete info in "the you are
> approved for this event email" for the late registering people. Anything
> more automated, may or may not happen.
>
> #5. This is a problem started by the fact that when Run an Event is turned
> off, the GM is supposed to be under the mercy of the department admin to
> submit. And, it wasn’t until a couple of years ago that we started giving
> GMs the ability to see what they were running, other than searching for
> their name in the schedule. The email players was where it became a real
> problem. We’re working on it.
>
> #6. Not sure how to fix. We do a lot of filtering to plain text for those
> emails. We might be filtering out something Tabletopia relies on. Trying to
> fix this may fall entirely on Robert, and will not be a priority given the
> sheer volume of fixes and updates needed in the next 6 to 10 weeks. That
> said. I’m more than willing to list warnings on the email page for things
> like this.
>
> #7. For some reason I set the character limit to 200, which would have
> been caught earlier if I had cc-ed the GMs. I think it’s now 2000, and I
> believe Robert added the GM to the email recipients.
>
> #8. I agree. Will add to #4.
>
> #9. I think this has already been handled for GMs in #7. We’ll see about
> adding the department admins, and only the department admins, so Mike
> doesn’t get any more inundated.
>
> #10. We will give Virtual events a similar setup to unlimited. The big
> difference is the wait list people can’t be auto approved. Not sure how
> challenging that will be to handle.
>
> #11. Facebook, someone else’s website, and so not my thing. I suggest
> discussing with Marketing and other people who know something about this. [
> I only worked *at* Facebook for 3 months, not *on* Facebook. :) ]
>
> Not touching Discord right now, I’m barely functioning as a general user.
> :)
>
> Tanya
>
> On May 31, 2020, at 11:34 AM, Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
> Message From: Angelica Magno  angelicamagno.ing at gmail.com
> Hi all,
>
> Notes about the website that I hope we can make some changes to in the
> future. This is a long list, and I don't expect everything to change
> immediately, but these are my thoughts about how to make it a better
> experience with everyone.
>
> 1) Being able to access the rest of the website, whether someone is logged
> in or not. In other websites, people are free to explore and read the
> content. When it comes to an area where they would need to be logged in,
> they would be prompted to log in. This is more new user friendly instead of
> rerouting to the initial front page without explanation, causing confusion.
> I had to explain this multiple times to new attendees. It was also
> something that confused me when I first made an account.
>
> 2) There are too many steps for someone to sign up for an event, and we
> lose attendees along the way. With 850 badges there should have been more
> people playing the games. We came up with some great guides to help with
> this issue. However, because there was a guide necessary some people lost
> interest. It would be helpful to have the events populate even before they
> choose a badge. People would go to the pre-reg page and get confused
> thinking they are in the wrong place because the events aren't listed there
> initially (they have to click their name/badge, first).  It would also be
> helpful to be able to filter events in the pre-reg page, just like you can
> filter them when you look up the list of events. Players were also confused
> and lost and did not even know where to find their event. Clear labeling of
> the host department, written out, in addition to the color system would be
> helpful. Currently, it abbreviates to the first three letters. Attendees
> may not be familiar with acronyms and that will also make it hard for them
> to even ask for help when they are lost because they don't know where their
> game is.
>
> 3) There was also confusion with the verbiage pre-reg, and if we do end up
> being virtual next con I think we should change it to sign-up.
>
> 4) I had virtual plans listed for every event, and still had people
> confused about software needed. I think it would be helpful to include the
> virtual plan in an automated message before the event starts. People
> forgot/often don't check their emails when it comes to confirmation right
> after they sign up for it, but they have a higher probability of checking
> when it's the day of for information of how to access their games.
>
> 5) I consistently had emails I had to send out for a lot of my events
> because I was the one who submitted them. I had changed the GM name and
> email, but I think the system still recognized me as the GM, so I was
> forced to send the emails out 5-10 minutes before for every event I
> submitted.
>
> 6) Tabletopia links do not work in the email system, even if they are the
> correct link. Copying the link from the email and pasting it into a tab (a
> usual remedy) still did not work and would give a 404 error. If your games
> are going to run via Tabletopia please only give the room code.
>
> 7) There is also a character limit to the emails, which is fine. However,
> there was no warning to when the email would cut off and GMs who did send
> their own information had their emails cut off, resulting in cut off
> information and confused players. A character limit should be displayed.
>
> 8) Department information needs to be included in either the automated
> email mentioned in point 4 or in the GM email (I'm more in favor of #4, we
> cannot really do quality control of the information the GM is including.
> Some GMs would include department information somet did not. I had already
> asked them to include that in their emails.)
>
> 9) GM and Head should get email receipts for emails sent, just so we have
> confirmation if it was sent properly. In some cases, players got
> mangled emails that were just strings of code. I would have liked to know
> about that before an attendee messaged me via Discord asking what that
> email was about.
>
> 10) I know this point as been brought up before, but is there really no
> way to automate player sign-up approvals?
>
> 11) Automation of the Facebook posts as brought up during the Feedback
> Forum would also be nice. Heads like Tara and myself who share about their
> games hourly can focus on other things rather than marketing.
>
> Of course, there are other things I've noted for discord as well, but
> since we are going to focus mainly on the website for this meeting, I'll
> keep my notes to be just about that for now.
>
> On Wed, May 27, 2020 at 3:50 PM Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
>> Message From: Angelica Magno  angelicamagno.ing at gmail.com
>> He would like to be added to the list :) Malakaiunland at gmail.com Thanks.
>>
>> On May 27, 2020, at 1:55 PM, Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>>
>> Message From: Victor Bugg  fhoenix88 at yahoo.com
>> Agree with John to not promote or even hint at virtual gateway until it
>> is 100% that we cannot do Gateway physical con.
>> We want people excited for physical con in-person. And my LARP for tara
>> and rob's wedding (bring gifts). :)
>> As several other cons are saying now.....we have to get people excited to
>> dodge the doom and gloom and look forwar to physical con.
>>
>>
>> Victor
>> On Wednesday, May 27, 2020, 01:02:53 PM MST, Strategicon Department Heads
>> <deptheads at strategicon.net> wrote:
>>
>>
>> This con (and MAYBE next) we had/have no choice but to have a virtual con.
>>
>> While you talk about future con plans remember it has been a struggle the
>> past 20 years to get people to spend $300-$500, put on pants, and go to a
>> convention instead of sitting at home playing Everquest.
>>
>> Dont promote future virtual cons, promote how exciting it will be to be
>> back at a real con.
>>
>>
>>
>> The enemy cannot push a button if you disable his hand!
>>
>>
>> -------- Original message --------
>> From: Strategicon Department Heads <deptheads at strategicon.net>
>> Date: 5/27/20 10:49 AM (GMT-08:00)
>> To: deptheads at strategicon.net
>> Subject: [Deptheads] Meeting this Sunday?
>>
>> I brought this up to Jim, Mike, and Eric A. during Gamex, that maybe we
>> should do a post-con meeting while the convention is still fresh, but of
>> course it would be best to get everyone's buy-in. Are you all down for a
>> post-con meeting this Sunday at noon PST, same Bat Time, same Bat Channel?
>> We should celebrate the successes of the weekend, talk about what we can do
>> better, and discuss what we needed and found we didn't need, etc. Let us
>> know if this works for you and if we can count you in, or if you'd prefer a
>> different day. Whenever we do it, I will take entertaining notes. Someone
>> should take good ones. ;)
>>
>> Excellent job taking a physical con online, everybody. It was good to
>> hear our regular attendees' voices and see how they were doing. <3
>>
>> Best,
>>
>> Tara
>> Message From: John Paiva  evil5757 at aol.com
>> _______________________________________________
>> Deptheads mailing list
>> Deptheads at strategicon.net
>> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>> _______________________________________________
>> Deptheads mailing list
>> Deptheads at strategicon.net
>> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>>
>> _______________________________________________
>> Deptheads mailing list
>> Deptheads at strategicon.net
>> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>>
>
>
> --
> Angelica Magno
>
> *Head of Indie New Games*
> *Strategicon*
>
> _______________________________________________
> Deptheads mailing list
> Deptheads at strategicon.net
> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>
>
> _______________________________________________
> Deptheads mailing list
> Deptheads at strategicon.net
> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://strategicon.net/archives/deptheads/attachments/20200531/517228a5/attachment-0001.html>