[Deptheads] Virtual Gamex
Strategicon Department Heads
deptheads at strategicon.net
Sun Apr 26 11:04:59 PDT 2020
Hi everyone,
I spent all day on Discord yesterday! With the help of Marcus, who has
created several discord servers for Anime Expo, he assured me that we would
be able to create one Discord server for Strategicon's links and invites. I
like to think of it as a central hub so that the typical congoer has one
place to access all the information from all the departments. I ended up
making a little test server to see how it would function and it actually
works really well! I'd really like to explore this option during the
meeting today. I know we have all been working on our own things, and we
would still be able to link our own servers if that is how you've been
organizing it.
Here's the link if you'd like to see the Gamex2020 Test I made:
https://discord.gg/RaTxAh4
With the help of William, we put together the departments. I apologize in
advance if any department is missing. I'm still new! I added channels that
everyone should have, like headquarters and daily schedule. There is still
a lot of autonomy and flexibility with how you would like to present your
department. Permissions and roles can also be granted to specific
people, ex: Head of Department, Senior Volunteer, Volunteer. For instance,
I added Tara and Will, and they can only edit under their own department.
In addition, I used Publisher to make a little JPEG with banners of
departments if you'd like to use that for your servers. That way it's still
cohesive and looks like the same branding under Strategicon even when it
pops up as a different server from the central hub. Let me know if you'd
like me to make one for you. I attached images from ING, LARPs, and Party
Games.
Of course, this was just a test and nothing official, but I thought I would
get something together so we can all see it and play around with some
options. See you guys at 12!
Warm Regards,
Angelica
On Sat, Apr 25, 2020 at 8:44 PM Strategicon Department Heads <
deptheads at strategicon.net> wrote:
> Message From: Tara Leederman taleederman at gmail.com
>
> LARP Plans/Thoughts for Virtual Gamex
>
> Outreach
>
> -
>
> LARPs at Strategicon FB group and other Stratcon groups
> -
>
> Have Erin, Sam, and Cozy folks (Joe, Ross, Ev) reach out to area
> LARPers; ask Christian to inform the Valkyrie list
> -
>
> Email the normal call for games list to recruit players, but not for
> GMs
> -
>
> Personal GM outreach (reach out to trusted list for particular games,
> and see if Cozy would like to bring their playtested games from their con
> over to Stratcon a week later.
> -
>
> See if Ross wants to get the LARPs at Strategicon Twitter handle
> revved up for this con.
> -
>
> Post about playing through LARP filters on general Facebook (ask those
> who have a list of every LARPer they know on Facebook to post through that
> filter)
>
> Issues
>
> -
>
> We need the deadline for game submissions pushed back, since room
> assignments are not necessary and there is no printed con book, and
> everything is sixes and sevens right now.
> -
>
> We need assurances from con IT of a portal for GMs to reach out to
> players, so GMs can reach out to players ahead of time and get game
> materials to them. That will assure LARPs run well, on time, and at high
> quality.
>
> Staff Requirements
>
> -
>
> Someone on overwatch during games, to deal with CoC issues and
> coordinate
> -
>
> Tech support *shudder*
> -
>
> Need schedule, master game list (with GM contact and joining info)
> -
>
> Need to make sure we have people available, either on overwatch or in
> each game, to unfuck problems
> -
>
> Shoot for 10 events or so; more likely to get six. Try not to stack.
> -
>
> Need to review GM plans and tech checks; get statement from all GMs
> -
>
> Need to ensure we know how to silence/boot unwelcome interlopers or
> players who don’t listen to safety requests (e.g. griefers, because people
> suck on the internet)
>
> Event Requirements (beyond normal submission details)
>
> -
>
> Per game audio/video call (Recommend hangouts for free video with
> unlimited length)
> -
>
> Per game contact setup (Longstanding GM ask)
> -
>
> Per game explanation and player expectations document (public)
> -
>
> Per game needs/structure explanation (private GM/Tara/Rob)
> -
>
> Per game tech check (Mon-Thurs in the week leading up to con)
> -
>
> Per game safety mechanic requirement
> -
>
> Per game player tech/resource requirement
> -
>
> Baseline is a computer or phone with audio
> -
>
> Per game plan for losing players mid-game*
>
> GM Requirements
>
> -
>
> Only people we trust to be safe (use safety checks, adhere to CoC, not
> be creepy)
> -
>
> Only people we trust to deliver game at quality for Strategicon
> regardless of tech and limitations
> -
>
> Only people we know well
> -
>
> Need to have tech and internet
> -
>
> Need to have A Freaking Plan
> -
>
> Roughly invite: Tara, Rob, Ryan, Christian, Joe, Ross, Kevin, Nicco,
> Andy, Evan, Mike L., Sam Christopher, Sam Housten, Rebecca, Betty, Aaron or
> Kirsten, and consider the Bay Area people, though they might be too busy
> with Kubla.
> -
>
> Invite someone from LearnLarp; reach out to Maury
> -
>
> Reach out to Event Horizon (try Quinn)
>
> Player Requirements
>
> -
>
> Enforce age restrictions
> -
>
> Does the website collect this?
> -
>
> Verify at the beginning of games, and/or speak to parent for 13+
> games.
> -
>
> Read the Code of Conduct
> -
>
> Need a stable internet connection
> -
>
> Need to have audio that does not cause feedback
> -
>
> Communicate that players need to be available for the event’s
> estimated duration or clearly communicate otherwise upfront to GM
> -
>
> Read and understand the expectations document and background material before
> game starts.
>
>
> Agreement for Participants: All participants must agree to do their
> best to fully engage with LARPs for the duration of their game, and
> participate in an interested and involved manner. While the internet is a
> bastion of distractions, we ask that players disengage from competing
> activities as much as practical, and be responsive and invested in the
> games that they play. We also ask that all participants, players, GMs and
> staff, keep in mind that everyone is trying to make this work and have fun
> under unpredictable and adverse circumstances. Please be kind to one
> another, and be patient with one another, and remember that none of us
> would have structured our events entirely this way by choice.
>
> *: The door is always open, and players are free to leave if they feel
> unsafe or uncomfortable continuing, but starting a four hour game with a
> hard commitment two hours in may be vastly more disruptive than it would in
> meat-space, and should be considered a dick move. It’s kind of a pain in
> the ass normally, and GMs are likely to be stretched thinner than normal
> running games online.
>
> On Wed, Apr 22, 2020 at 12:49 PM Strategicon Department Heads <
> deptheads at strategicon.net> wrote:
>
>> Message From: Jim Sandoval plustentoawesome at gmail.com
>> We are going to have some events using Discord as our communication
>> resource. I will be having a limited amount of rooms available for each
>> time slot. Time slots will be:
>>
>> Friday 2 & 7
>> Saturday 9, 2 & 7
>> Sunday 9, 2 & 7
>>
>> I will be skipping Monday since it's usually a dead day for the
>> department, unless you guys want to change that. There will be no more than
>> 12 channels available for each time slot. We will handle entering events
>> and approving events as normal in the system. There will be a 100%
>> pre-registration for each. You can have as many players per channel as you
>> think you can handle. One half hour before every game, an administrator
>> will re-name the channel for the upcoming game. Players will be sent an
>> invite to the discord after pre-registration ends. Alts can hang out in the
>> "pending" channel. If a game needs players the GM can hop on that channel
>> to recruit more players. There will also be an HQ channel where an HQ
>> volunteer or myself will be available to answer questions. I expect that
>> everyone will maintain the same high standards for conduct online as we are
>> accustomed to at Strategicon.
>>
>> I wish that we could do this in person. Seeing smiling faces at this
>> convention fills my heart and I will miss that. The only requirement to
>> play is that you have a registered account with us to pre-reg. This is
>> completely free so we cannot offer dealer dollars or any of the regular
>> incentives like free badges. We here want to remind everyone why we do
>> this. This is the time for us to come together as a community and provide
>> some much needed succor to our friends and fellow hobbyists. I have nothing
>> to offer you other than my thanks and appreciation for your love and effort.
>>
>> Please feel free to enter events. Note that some events may not be
>> approved due to virtual space, so if you have a bunch of stuff in mind, put
>> it in the system and we can work it out.
>>
>> I can use my own discord if you like or maybe we can set up different
>> discord accounts for the departments that expect heavy usage.
>>
>> Jim
>>
>> On Sun, Apr 19, 2020 at 7:11 PM Strategicon Department Heads <
>> deptheads at strategicon.net> wrote:
>>
>>> Message From: Angelica Magno angelicamagno.ing at gmail.com
>>> Hey everyone,
>>>
>>> I was just talking to one of my designers and he was planning on using
>>> discord for voice chat for his game. Looking at how Discord is broken into
>>> channels and then subtopics, that would only work if each department has
>>> their own sever. That way the subtopics are the games we have and then the
>>> GMs could use that for explaining games and walking people through it. We
>>> could then control the permissions for each of our staff and customize it a
>>> little more.
>>>
>>> Or would that be possible after the upgrade? I’m not sure how an
>>> upgraded version of Discord looks like.
>>>
>>> What are your thoughts? I attached a visual if that’s easier. At least
>>> in my department there’s only going to be one game of each type going, so
>>> it’s not going to overcrowd the subtopics.
>>>
>>> If the sever was GameX and the subtopics were the departments the voice
>>> channel would be all the games, or we’d have to make a secondary discord
>>> for that purpose anyway.
>>>
>>> Let me know your thoughts.
>>>
>>> Regards,
>>> Angelica
>>>
>>>
>>>
>>> > On Apr 19, 2020, at 5:57 PM, Strategicon Department Heads <
>>> deptheads at strategicon.net> wrote:
>>> >
>>> _______________________________________________
>>> Deptheads mailing list
>>> Deptheads at strategicon.net
>>> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>>>
>>
>>
>> --
>> Jim Sandoval
>> RPG Supervisor
>> Strategicon Events
>>
>> Part of the problem.
>> _______________________________________________
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>> Deptheads at strategicon.net
>> https://strategicon.net/cgi-bin/mailman/listinfo/deptheads
>>
> _______________________________________________
> Deptheads mailing list
> Deptheads at strategicon.net
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>
--
Angelica Magno
*Head of Indie New Games*
*Strategicon*
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